Tour Regulations

• We kindly ask the participants NOT to be late at the start.
• The completion of the tour is only acknowledged if the participant has duly signed up and his/her time card has been stamped at all the checkpoints.
• Detailed description of the route can be found on the Tour Map, available to download on our website. If you wish to receive a paper Tour Map, please check the option on the registration form.
• In exceptional cases (e.g. extreme weather conditions) the organizers reserve the right to change the tour course or to cancel the whole tour or certain stages of it.
• Each participant enters the tour at their own risk, no claims on any grounds can be made against the organizers.
• Each participant should choose the tour version based on their health status, fitness level and equipment.
• The tour passes through conservation areas, please try to leave these intact, so they remain as beautiful as they are today.

Underage participants at the event

• For participants under the age of 18, a parent or legal guardian must sign a declaration authorizing the minor's participation in the event. The signed declaration must be sent by e-mail to the organizers at teljesitmenyturak@ekekolozsvar.ro before the event (by June 17). The declaration form can be downloaded here: [link].
• An adult accompanying a participant under the age of 14 must sign a declaration regarding the supervision of the minor. This declaration must be submitted at the start of the event. Those who wish may also send the signed declaration by e-mail to the organizers at teljesitmenyturak@ekekolozsvar.ro before the event. The declaration form can be downloaded here.
• Important! Children under the age of 14 may only be accompanied by registered adults.

Passing through the checkpoints

• Each participant shall comply with the instructions of the checkpoint stewards and follow the officially marked route, without shortcuts.
• The opening hours of a checkpoint define the period when the checkpoint steward is on duty at the respective checkpoint.
• Each checkpoint has to be reached within the opening hours of the respective checkpoint.
• If you arrive too late, you may no longer find the checkpoint steward there and cannot have your time card stamped at that checkpoint. In this case the participant cannot continue the tour or can only proceed at their own risk.
• In case of minor delays you may want to try to contact the checkpoint steward of the next checkpoint.

ABANDONING the tour

For HIKING participants who for some reason cannot or do not want to continue the tour, we recommend the following places (easily accessible by car) to drop out: Székelyjó (Săcuieu), Kőhegy tava (Horaiței Lake).

In any case, the participants who for some reason cannot or do not want to continue the tour, MUST notify the organizers or the checkpoint stewards (if needed, any checkpoint can be reached by car).

Photos and video recordings

During the event, photos and video recordings will be made at the request of the organizers. The participants give permission to the organizers to use the photos and recordings in which they appear for the promotion of the tours and to post them on the tour website. The organizers agree to always credit the authors of photos-videos.

Comments and complaints

If you have any complaints about circumstances within the organizers’ sphere of responsibility, please request and fill out a complaint form at the finish stewards, or send your complaint via e-mail to the organizers. These complaints will be processed by the tour coordinator after the event and each complaint will be addressed personally.

Data processing information

The organizers process the data provided voluntarily by the participants by filling out the registration form, for the following purposes: keeping a record of the participants; determining the participation conditions for the participant; communication with the participants before, during and after the event; issuing of payment documents; documenting and acknowledging the participation at the event; generating statistics about the participation at the event, informing the participants of other events organized by the EKE – Kolozsvár 1891. By registering, the participants, respectively their representatives agree to the processing of the data they provided for the above purposes.
The organizers manage the processed data in a strictly confidential and safe manner, they do not disclose them to anyone, with the exception of data provision to the competent authorities (police, gendarmerie, ambulance, mountain rescue) in emergency situations (e.g. accident, getting lost).
The registered persons, respectively their representatives can request to have their data deleted from the organizers’ records if they withdraw from the event, respectively after the event has ended. The requests shall be sent via e-mail to the e-mail address of the event.